Every invoice is read, matched line by line to its purchase order and the goods actually received, and cleared for payment, without anyone re-keying a thing.
Accounts payable, finance and procurement teams tell us the same four problems. DocInflow solves each one, in this order.
They arrive by email, as PDFs and as scans, and someone re-keys every header, line and tax amount into the system.
Checking each line against the PO and the goods received takes so long that it's done on a sample, or not at all.
A short delivery or a price change means emails between AP, stores, the buyer and the vendor, with no record of who decided what.
What's approved, what's due and what's been paid live in different spreadsheets, so month-end waits on AP.
"Our team re-keys every invoice that comes in by email."
"We find the overbilling after we've already paid."
"A short delivery means two weeks of emails before anyone decides."
"We never know what we owe, to whom, or when."
Figures in the graphics are an example company's, for illustration.
One customer's result, and a calculator for your own numbers.
Customer result as measured with the customer. Your results will depend on your invoice volume and how your POs and GRNs are recorded.
Assumes about 2 minutes per invoice with DocInflow, for a person reviewing exceptions and approving. Estimates only.
Connect your accounts-payable Gmail inbox and attachments are picked up automatically, or upload PDFs and scans. Each one is read, checked for duplicates and filed by site.
Each invoice line against the purchase order and the goods receipt notes: item, quantity, price and total, within tolerances you set. Partial deliveries are added up across GRNs, credit and debit notes are netted, and services can be matched 2-way against the PO alone.
Yes, with DocInflow Contracts. Each invoice line can be checked against the rate card in the vendor's contract, and we switch this on with you during onboarding.
No. It works out exactly what to pay and when, and prepares the payment instruction. You pay from your bank as you do today, and the payment is recorded against the invoice.
The vendor's GSTIN, HSN codes and the tax on every line are captured, and matching accounts for GST before flagging a price difference.
DocInflow can load your vendor and material master data from SAP today, and we connect other systems during onboarding.
Your documents are stored in India. DocInflow never trains any AI model on your documents or the data extracted from them. That is a contractual commitment, not just a setting.
You can start with your first invoices straight away. We load your open POs and GRNs and set your tolerances during onboarding.
We'll match them against your POs and goods receipts and walk you through every exception in a 30-minute call.
Book a demo